Privacy policy

Updated: September 11, 2024

OfficeSpace Software Inc. (“OfficeSpace”) takes data protection and privacy seriously. This Privacy Policy applies to sites and services offered by OfficeSpace. By using the website, services, or submitting information through the website, you are consenting to the practices described in this Privacy Policy. If you subscribe to our Subscription Service, our Customer Privacy Policy is available in your online Help Center.

Changes and contact information

We may periodically update this Privacy Policy so please check back occasionally to review any changes. If you have any questions about this Privacy Policy, please send us an email at [email protected].

The information you submit

While visiting officespacesoftware.com you may voluntarily submit your information to us by sending us an email or by filling in and submitting an online form. That information may include your name, email address, title, phone number, and company name, as well as any further information you choose to provide. If you submit information to us, we keep that information until you ask us to delete it.

How we use your information

All information that we collect from you, or that you submit to us, is securely stored, and is controlled and used exclusively by OfficeSpace. For more information on how your data is protected, please see our security and privacy overview.

We use the information we collect to provide you with the best possible browsing experience. This includes confirming that the sites are performing well and that our sites are compatible with the technology our visitors are using to view them.

We also use that information for our own research, development, and marketing purposes, to better understand what visitors are looking for on our site and to improve communication about our products and services. We use the information you submit to us by email or via our online form to respond to or communicate with you.

We may occasionally send you notification emails with updates about our products or services. Except in cases where we are required to send you legal notifications, you will always have the opportunity to easily unsubscribe from those emails.

We will never sell, exchange, or distribute your information and we never use it to send Unsolicited Commercial Electronic Mail or SPAM email.

The information we collect

Information Category	Type of Information We May Collect	How We May Use The Information
Contact Information	Your name, billing address, postal address, email address and telephone numbers	To communicate with vou and respond to vour inquiries. To inform you of news about our products and services, as well as special promotions, offers or events. To create and administer your account when you register for our services. including through our websites and apps.
Interaction information	Telephone recordings & transcripts, records of communications (emails. letters. online chat. etc.)	For quality assurance and staff training purposes To retain a record of your interactions with OfficeSpace To provide you with services & information which you request To communicate with vou and respond to your inquiries To understand any concerns you may have, so that we can resolve disputes and improve our experience
Digital interaction information	Geolocation data, IP address, login data, browser type and version, time zone setting and location, browser plug -in types and versions, operating system (including the type of device used) and other technology, related to the devices you use to access our websites and/or our apps	To personalize your experience and understand how you use our sites & apps. To notify you of any relevant issues relating to our website or app (e.g. push notifications) To measure how our apps and websites are performing To identify opportunities for new products/services or improvements to existing ones For systems or product development & planning, audit & administrative purposes For more information relating to our use of cookies, Google Analytics, and related technology, please review our cookies policy
Job application information	Resume, cover letter, reference letters, employment history and interests	For staffing and recruitment activities to maintain an inventory of candidates for current & future work opportunities

We retain information derived from cookies and other navigational or tracking technologies for a reasonable period of time from the date such information was created. For more information on how we manage cookies, please visit OfficeSpace’s Cookie Policy.

Legal bases for processing (for individuals in the European Economic Area or the UK)

If you are an individual in the EEA or the UK, we collect and process information about you only where we have a legal basis for doing so under applicable laws such as the General Data Protection Regulation or “GDPR” and the UK GDPR.

GDPR Public Statement

OfficeSpace recognizes the importance and sensitive nature of the personal information we receive from our prospects, customers, suppliers, and all other parties. We take our responsibilities with respect to personal information seriously.

OfficeSpace processes personal information based on the following guidelines:

If it satisfies a legitimate interest, like for research, development or marketing, and that interest is not overridden by your data protection interests;
If you give us consent to do so for a specific purpose; and
If we need to in order to comply with a legal obligation.
Data is processed fairly and lawfully
Data is processed only for specified and lawful purposes
Processed data is adequate, relevant, and not excessive
Processed data is accurate and, where necessary, kept up to date
Data is not kept longer than necessary for the purpose for which it is collected
Data is kept secure
Data is not transferred to countries outside of the European Economic Area (‘EEA’) or the UK without adequate protection

If you have consented to our use of your information for a specific purpose, you can change your mind at any time by sending us a notice at [email protected].

If you would like any more details on our privacy practices, or to request access to your personal data that we hold, please email [email protected].

Access and disclosure to third parties

We use a select number of external service providers for data hosting and processing. We select these service providers carefully and ensure that they meet the highest data protection and security standards. We only share information with them that is necessary in order to enable such providers to provide the services we contract for, and they are contractually bound to process information only according to our instructions.

Controlling your information, opting out and unsubscribing

If you provide us with your personal information, you have the right:

To review the information you gave us;
To request that we correct any errors or omissions in your information;
To request that we do not contact you using your information;
To request that we omit your information from any distribution or other lists we use; and
To request that you be deleted from our records.

If you would like to exercise any of those rights, please contact us at [email protected] and we will respond within a reasonable timeframe.

Children

OfficeSpace Software’s services are not directed towards children, and we do not knowingly collect any personal information from children under sixteen. If we become aware that a child under sixteen has provided us with personal information, we will take steps to delete it.

Contact us

Your information is controlled by OfficeSpace Software Inc. If you have any questions or concerns about how your information is handled, please direct your inquiries to us at:

OfficeSpace Software Inc.
2810 N Church St.
PMB 39903
Wilmington, DE 19802
[email protected]

Current customers, please see our OfficeSpace Customer Privacy Policy.